1. General Information

The controller of personal data collected through the website www.inkspired2026.de is:

• Trading Name: InkSpired
• Data Controller / Represented by: [ENTER FIRST AND LAST NAME OF THE BUSINESS OWNER/ADMINISTRATOR HERE]
• Registered Business Address: [ENTER FULL UK BUSINESS ADDRESS HERE]
• Company Registration Number (if applicable): [ENTER UK COMPANY NUMBER HERE – OR DELETE IF SOLE TRADER]
• UK VAT Number (if registered): [ENTER UK VAT NUMBER HERE – OR WRITE: NOT APPLICABLE]
• E-mail: contact@inkspired2026.de
• Phone: 07908048539
• ICO Registration Number: [ENTER ICO REGISTRATION NUMBER HERE – REQUIRED FOR MOST UK BUSINESSES PROCESSING DATA CYBERNETICALLY]

2. Purposes and Legal Basis for Processing

We process your personal data for the following clear and lawful purposes under the UK GDPR:

• Handling quote requests and communication – based on your explicit consent expressed by filling out and sending our quote request form (Art. 6(1)(a) UK GDPR).
• Pre-contractual measures – to provide you with a tailored technical offer and cost estimation for our wall printing services at your direct request (Art. 6(1)(b) UK GDPR).
• Legitimate business interests – to archive communication history, manage client relationships, ensure quality control, and secure evidence for potential defense against legal claims (Art. 6(1)(f) UK GDPR).

3. Categories of Data Collected

In accordance with the online quote form deployed on our website, we process the following categories of data provided voluntarily by you:

• Contact and Identification Data: Full Name, Email Address.
• Project and Technical Details: Wall dimensions (width and height), artwork dimensions, wall colour, and location metrics (town/city, floor, lift access, or difficult access notes).
• Files and Attachments: Digital image files or photos of walls uploaded directly via the “Add wall photo” and “Add artwork” features.Important note: By uploading designs or photos containing third-party property, private premises, or individuals, you declare that you have obtained all necessary legal consents to share these materials with us for project visualization or print execution.
• Additional Information: Any supplementary guidelines, timelines, or notes typed within the comment box.

4. Data Hosting and Processors

Our website files, database logs, and email correspondence are hosted and managed through trusted external infrastructure providers acting as data processors:

• Hostinger (Hostinger International Ltd.) – Our web hosting platform and email server provider. Your personal data and file submissions are stored securely on infrastructure managed by Hostinger in compliance with strict technical security measures.

5. Data Retention Policy

• Data gathered from quotation forms and uploaded graphic attachments are retained for as long as necessary to complete the technical assessment, answer your follow-ups, and finalize business negotiations.
• If negotiations do not lead to a formal agreement, all contact details, measurements, and files will be permanently purged from our database within 6 months of the last contact.
• If a contractual relationship is established, relevant transactional, contact, and invoicing records will be kept for up to 6 years to satisfy UK statutory tax regulations (HMRC guidelines).

6. Your Rights Under UK Law

Under the UK GDPR and the Data Protection Act 2018, you have extensive rights regarding your personal information:

• The right to access your personal records and request copies of them.
• The right to rectify or update any inaccurate or incomplete information.
• The right to erase your data (“the right to be forgotten”) under specific statutory conditions.
• The right to restrict processing or object to how your data is being used.
• The right to data portability.
• The right to lodge an official complaint with the UK data protection supervisory authority: the Information Commissioner’s Office (ICO) (www.ico.org.uk).

7. Cookies Policy

Our website utilizes strictly essential technical cookies to remain stable and functional:

• Technical Cookies: These are required to handle form data transmission, manage your temporary user session, and allow the smooth, uninterrupted upload of high-resolution digital files and images.
• No Behavioral Tracking: This website does not deploy third-party advertising, marketing, or behavioral tracking algorithms (such as Google Analytics or Meta Pixel). Your navigation remains private and non-profiled.

8. Contact Information

For any inquiries, data access requests, or data deletion queries, please contact us directly at: contact@inkspired2026.de